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The Basics of Items in Monday.com

Your monday.com boards are made up of groups of items. An item is an individual row (or line item) in a group. The content of an item is totally up to you and will depend on what the board's plan is — from a list of projects to weekly tasks.

Adding an item

To add an item to a board, simply click into the box which says + Add and type what you want the item to say.  Then press Enter.

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You can also add an item by clicking the blue "New item" button at the top of your board. Click the arrow beside this button to add a group of items, or to import items.

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You can also click on the drop-down arrow to the left of the item and select "Create new Item below/above".

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Note: On every plan type, aside from the Enterprise plan, there is a limit of 10,000 items per board. On the Enterprise plan, the limit stands at 20,000 items.

Duplicating an item

Save time by duplicating an item. To do this, just follow the steps below:

  1. Click the dropdown button that appears to the left of the item.
  2. Select Duplicate item 
  3. Choose whether you'd like to duplicate just the item or the item and updates

image_1.pngDeleting an item

To delete an item, you can simply:

  1. Highlight the item you want to remove.
  2. Click the menu button that appears to the left.
  3. And then select Delete.

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If you have accidentally deleted an item not to worry! You can restore the item within 30 days from the Recycle Bin. You can also archive an item instead of deleting it, in case you would like to restore it at any point. 

Editing an item

You can edit the name of an item (task or project) anytime. Just follow the below:

  • Hover over item title.
  • Click the "Pencil" image.
  • Type new title.
  • Press Enter.

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You can also edit and several items at once by using batch actions.

Customize your item's name

You can customize your board even more with a custom name for your items. To do so, click on the board's settings menu and select "change item terminology" as below: 

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Next, customize your item's name: 

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Et voilà! Now the word item for my cupcake factory board is replaced by cupcake:

image_1.pngSetting a default value for your item

You can quickly and easily set up default values for all items on your board by going to the board's toolbar menu and selecting "Item default values" as below:  

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Next, you will be able to define what values you would like to set as default, and for which exact columns.

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This will now apply to the specified column every time you create a new item!

Changing the height of your item

Do you have long item names that make it difficult to see what's written in a glance?  Does hovering over every item become tiresome for you? You can change the item's height to ensure that you can see as little or as much of each item as you want.! 

To change the item height, go to board's header and select "Item height". Then just select the height you want!

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When a user changes a board's item height, it is changed for himself only - any other visitors to the board will see the default single height.

Note: When changing the item height on a board, it is changed for that team member only - all other team members will see the default single height. 

If you have any questions, feel free to reach out to our customer success team at support@monday.com. We are here for you 24/7 :)

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