1. Open Outlook and click on the Contacts icon in the bottom left navigation pane.

2. Click the New Contact Group button under the Home tab. A new window opens.

3. Under the Contact Group tab, click Add Members and select From Outlook Contacts.

4. Hold down the CTRL key as you select each email contact you want to add to the Contact Group.

5. Click the Members button to add those specific contacts as your group members and click OK.

6. Enter a name for the group. after checking that you've got all the names and emails you want for your contact group.

7. Click Save & Close under the Contact Group tab.

When you want to send a message to all of the members in this group, create a new email as usual, but put your new Contact Group name in the "To..." field. (Start typing it in and you should be able to select the group from Outlook's autocomplete.) You can check who's in the distribution list by clicking the plus (+) sign besides the Contact Group name and, if needed, delete or add email addresses to the recipients list.

This is one of the best email shortcuts in Outlook when you have to send a mass email. You can also add the Contact Group to the CC or BCC field. Just make sure you upgrade your Contact Group if and when someone should no longer be on your emailing list. (Go to Contacts, click on the group name, and then click Edit to add or remove contacts from the group.)